Data Protection Policy
We are pleased that you are interested in joining LEVACO Chemicals GmbH. We take the privacy of your personal information seriously and follow the applicable data protection regulations.
Information on data protection for applicants
Data protection information Applicants from 24.04.2018, version no. 1
Information on data protection concerning our processing of applicants’ data in accor-dance with articles 13, 14 and 21 of the General Data Protection Regulation (GDPR)
- 1. The body responsible for processing the data and how to contact this body
Responsible body within the meaning of data protection law:
LEVACO Chemicals GmbH
Tel.: 0214 869 27 181
How to contact our data protection officer:
Data-protection officer LEVACO Chemicals GmbH
HEC Harald Eul Consulting GmbH
Auf der Höhe 34
- 2. Purposes and legal basis on which we process your data
We process personal data in accordance with the provisions of the General Data Protection Regulation (GDPR), the German Federal Data Protection Law (BDSG) as well as other data protection regulations. Details below. You will find additional details or information on the purposes of the data processing in the relevant contractual documents, forms, in a declaration of consent and other information provided to you.
- 2.1 Purposes in fulfilling a contract or pre-contractual measure (article 6 para. 1 b GDPR)
Your personal data is processed in order to deal with your application in response to a specific job application or to a spontaneous application and in this context particularly for the following pur-poses: in order to verify and assess your suitability for the position to be filled, an appraisal of per-formance and conduct to the extent permitted by law and possibly for purposes of registration and authentication for an application on our website, possibly in order to prepare a contract of employment, to verify transactions, assignments and other agreements as well as for purposes of quality control through appropriate documentation, measures to fulfil general duties of care, sta-tistical analyses for purposes of company management, travel and events management, booking trips and travel expense reporting, administering entitlements and passes, recording and control-ling costs, reporting, internal and external communications, calculating and assessing company benefits (e.g. canteen meals) for tax purposes, accounting through the company credit card, occupational safety and health protection, contract-related communications (including the agreement of appointments) with you, in order to assert and defend legal claims in the event of legal disputes; in order to guarantee IT security (including system and plausibility tests) and general safety, including building and equipment safety, securing and exercising property rights by means of appropriate measures such as also through video surveillance in order to protect third parties and our employees as well as to prevent criminal offences and to secure evidence of such offences; in order to ensure integrity and to prevent and clarify criminal offences; authenticity and availability of the data, control by bodies with a supervisory or control function (e.g. internal audit).
- 2.2 Purposes connected with our legitimate interests or those of a third party (article 6 para. 1 f GDPR)
In addition to the actual fulfilment of the (preliminary) contract we also process your data should it be required to safeguard our interests or those of third parties. Your data will only be processed when and to the extent that this is not contrary to any overriding interest of yours, such as, for example, for the following purposes: measures to further develop existing systems, processes and services; comparisons with European and international anti-terror lists should these exceed legal obligations; enhancement of our data, for example through using or researching data in the public domain, to the extent required; benchmarking; development of scoring systems or automatic decision processes; building and equipment security (e.g. through access controls and video surveillance), should this exceed general duties of care; internal and external investigations, safety checks.
- 2.3 Purposes connected with your consent (article 6 para. 1 a GDPR)
It might also be necessary to process your data for particular purposes (e.g. to obtain references from previous employers or the use of your data for subsequent vacancies), also by virtue of your consent. As a rule, you can revoke this consent at any time. You will be informed separately in the appropriate text of the consent of the purpose and consequences of an objection or the refusal of consent. The basic rule applies that the cancellation of consent only comes into effect in the future. Processing that was carried out before the cancellation is not affected by the cancellation and remains legal.
- 2.4 Purposes connected with legal requirements (article 6 para. 1 c GDPR) or in the public interest (article 6 para. 1 e GDPR)
Like anyone involved in commercial activities, we are subject to a large number of legal obligations. These are primarily conditions imposed by laws (e.g. Works Council Constitution Law, the Social Code, commercial and tax laws) but also those stipulated by regulatory law or other official requirements (e.g. Employees’ Injury Compensation Association). The purposes of processing might include verification of identity and age, prevention of fraud and money-laundering (e.g. comparisons with European and international anti-terror lists), company health management, ensuring occupational safety, fulfilment of control and reporting obligations stipulated in tax law as well as archiving data for the purposes of data protection and data security and also for audit purposes by tax consultants and public auditors, fiscal and other authorities. Moreover, the disclosure of personal data might be required as part of official/court measures in securing evidence, criminal prosecution or in the enforcement of claims in civil law.
- 3. The data categories we process, should we not obtain data directly from you, and their origin
Should this be required by the contractual relationship with you and the application you submitted, we might process the data received legitimately in other jobs or from third parties. We also process personal data that we have legitimately obtained or acquired from other sources in the public domain (e.g. from commercial or association registers, population registers, the press, Internet and other media), should this be necessary and should we be permitted by provisions of the law to process this data.
Relevant categories of personal data may be in particular:
- Address and contact data (registered and comparable data, such as for example e-mail address and telephone number)
- Information about you in the Internet or in social media
- Video data
- 4. Recipients or categories of recipients of your data
Those internal departments and organisational units within our company receive your data that need this information to fulfil our contractual and legal obligations (such as managers and special-ists who are looking for an employee or are involved in the decision to fill a position, accounting, company doctor, occupational safety, possible employee representatives etc.) or require this in-formation in order to process or enforce our legitimate interests. Your data will only be given to external organisations:
- for purposes for which we are required or entitled to fulfil legal obligations to provide in-formation, to report, or to forward data (e.g. financial authorities) or forwarding the data is in the public interest (see section 2.4);
- should external service companies process data on our behalf as job processors or func-tional agents (e.g. financial institutions, external computer centres, travel agents /travel management, printers or data procurement companies, courier services, post, logistics);
- by virtue of our legitimate interest or the legitimate interest of a third party for the pur-poses referred under section 2.2 (e.g. to public authorities, credit agencies, lawyers, the courts, appraisers, group companies and statutory and control bodies);
- should you have given us your consent to transmit data.
Otherwise, we will not forward your data to third parties unless we have informed you sepa-rately. Should we appoint service providers in connection with order processing, your data is subject to security standards there that we stipulate in order to adequately protect their data. In all other cases, the recipients may only use the data for the purpose for which they were transmitted to them.
- 5. Length of time your data is stored
As a matter of principle, we process and store your data for the duration of your application. That also includes preparation of a contract (pre-contractual legal relationship).
Furthermore, we are subject to various retention and documentation obligations arising amongst other things from the German Commercial Code (HGB) and the German Fiscal Code (AO). The re-tention and documentation periods stipulated there can be up to ten years after the end of the contractual relationship or the pre-contractual legal relationship. Should you not be appointed, the originals of your application documents will be returned after six months have elapsed. Electronic data will be appropriately deleted after six months. Should we wish to store your data longer for subsequent vacancies should you have placed your data in an applicants’ pool, the data will be deleted at a later date; you will be notified of the details in connection with the relevant process.
Should your data no longer be required for the fulfilment of contractual or legal obligations and rights, they will be regularly deleted, unless - time-limited – additional processing is required in order to fulfil purposes listed under section 2.2 due to an overriding legitimate interest of our company. Such an overriding legitimate interest is present, for example, should deletion not be possible due o the nature of the storage or possible only subject to disproportionately heavy expense. In these cases, we may store and possibly use your data to a limited extent also after the contract has ended for a period of time agreed for this purpose. As a matter of principle, in such cases restricted processing will replace deletion. In other words, the data will be barred by means of appropriate measures from other customary use.
- 6. Processing of your data in a third country or by an international organisation
Data will be transmitted to organisations in countries outside the EU/EEA (so-called third countries) should this be necessary in order to carry out a contractual obligation to you (e.g. an application for a position in a foreign country) or in connection with a legitimate interest of ours or of a third party or should you have given us your consent.Your data may also be processed in a third country in connection with the involvement of service providers as part of job processing. Should the EU Commission not have issued a decision on an adequate level of data protection in this country, we guarantee by way of appropriate contracts in accordance with EU specifications that your rights and freedoms will be adequately protected and guaranteed. Information on suitable or adequate guarantees and how and from where you can obtain a copy of these guarantees can be obtained on request from our company data protection officer or the human resources department responsible for you.
- 7. Your data protection rights
Under certain circumstances, you can assert your data protection rights against us
Every affected individual is entitled to information in accordance with article 15 GDPR, the right to correction in accordance with article 16 GDPR, the right to deletion in accordance with article 17 GDPR, the right to restricted processing in accordance with article 18 GDPR as well as the right to transfer data in accordance with article 20 GDPR. In the case of the rights to information and dele-tion, the limitations of §§ 34 and 35 BDSG apply. Moreover, there is a right to complain to a data protection regulatory authority (article 77 GDPR in conjunction with § 19 BDSG).
Your application to exercise your rights should if possible be submitted in writing to the address referred to above or addressed directly to our data protection officer.
- 8. Extent of your obligations to provide us with your information
You only need to provide us with the information required in order to process your application or for a pre-contractual relationship with us or which we are legally required to record. Without this data, we will as a rule be unable to continue that application and selection process. Should we re-quest any additional data from you, we will inform you separately that this is voluntary.
- 9. Does automatic decision-making take place in individual cases (including profiling)
We do not use any purely automatic decision-making processes in accordance with article 22 GDPR. We will inform you separately should we use such a process in future in individual cases, should this be legally required.
- You are entitled to object at any time to the processing of your data carried out, due to article 6 para. 1 f GDPR (data processing on the basis of a balancing of interests) or article 6 para. 1 e GDPR (data processing in the public interest). This is however conditional on there being reasons for your objection that arise from your particular personal situation. This also applies to profiling based on this provision within the meaning of article 4 no. 4 GDPR.
Should you submit an objection, we will no longer process your personal data, unless we are able to prove compelling reasons worthy of protection for processing that override your interests, rights and liberties or should the processing serve the assertion, exercise or defence of legal claims.
You may of course withdraw your application at any time.
- It is not planned to use your personal data for purposes of direct advertising. Never-theless, we are required to inform you that you are entitled to object to advertising at any time; this also applies to profiling should it be linked to such direct advertising. We will comply with this objection with regard to the future.
The objection is not bound to a particular form and should if possible be sent to
LEVACO Chemicals GmbH
Tel.: 0214 869 27 181
Our information on data protection in connection with our data processing in accordance with article 13, 14 and 21 GDPR may change from time to time. We will publish all changes on this page. We will provide earlier versions for your inspection in an archive.